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On PDF/A Conformance and Font Usage in PDF Documents Provided by Public Sector Organizations
University of Skövde, School of Informatics. University of Skövde, Informatics Research Environment. (Software Systems Research Group (SSRG))ORCID iD: 0000-0003-0272-7433
University of Skövde, School of Informatics. University of Skövde, Informatics Research Environment. (Software Systems Research Group (SSRG))ORCID iD: 0000-0002-2825-135X
University of Skövde, School of Informatics. University of Skövde, Informatics Research Environment. (Software Systems Research Group (SSRG))ORCID iD: 0000-0003-2700-2535
2023 (English)In: International Journal of Standardization Research, ISSN 2470-8542, Vol. 20, no 1, p. 1-19Article in journal (Refereed) Published
Abstract [en]

The use of appropriate fonts and file formats for long-term maintenance of digital assets is a challenge for organizations in the public sector. The article reports from a study which investigated the PDF/A conformance and font usage in PDF files provided by Swedish public sector organizations (PSOs). This article presents an analysis of the PDF files’ properties and font usage including a categorization of fonts’ licenses. This study is motivated by the PDF/A-1 standard’s requirement that ‘only fonts that are legally embeddable in a file for unlimited, universal rendering shall be used.’ Analyzing PDF sets from three PSOs, the finding shows that the proportion of files that claim or succeed at conforming to PDF/A greatly varies among the sets despite similar backgrounds. Although the most popular way to make use of fonts is by embedding a subset of the font data, for some fonts expected to be ‘always available,’ a considerable proportion of PDF files does not include any font data. This puts the onus of locating this data on the PDF reader which is problematic for long-term archival

Place, publisher, year, edition, pages
IGI Global, 2023. Vol. 20, no 1, p. 1-19
Keywords [en]
Archival, Embedding, Font, ISO, License, Long-Term, Open Source, Standardization, Subset, Typeface
National Category
Other Computer and Information Science Public Administration Studies Information Systems
Research subject
Software Systems Research Group (SSRG)
Identifiers
URN: urn:nbn:se:his:diva-23225DOI: 10.4018/ijsr.329605OAI: oai:DiVA.org:his-23225DiVA, id: diva2:1798112
Funder
Knowledge Foundation
Note

CC BY 4.0

This research has been financially supported by the Swedish Knowledge Foundation (KK-stiftelsen) and participating partner organizations in the SUDO project.

Available from: 2023-09-18 Created: 2023-09-18 Last updated: 2023-10-10Bibliographically approved

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Fischer, ThomasLundell, BjörnGamalielsson, Jonas

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